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Preparing Your Meeting Room for Important Clients

Your company’s meeting room is where many key decisions will be made, so taking essential steps to ensuring the environment is conducive to good decision making is essential. Even the smallest things make a difference when it comes to the impact of your meeting room. After all, you don’t want your important clients to be faced with dust or dirt or be distracted by stale odours lingering in the air.

So, what steps should you take to prepare your office meeting room to receive clients and visitors?

Smelling Good

Although it goes without saying that your office meeting room needs to be spotless in preparation for a key meeting or conference, but it should also smell good too. A room’s underlying odour will give an indication of how clean it really is.

As meeting rooms aren’t used as frequently as other parts of your workplace, it can be tempting to assume they’re clean and ready to use at a moment’s notice. However, what many people don’t realise is that a space that isn’t used often usually develops a stale smell which could have a negative impact on your meeting from the moment your clients walk through the door. Finding a way of neutralising odours is essential so that the only thing you’ll be smelling is the sweet smell of success after a positive meeting.

Food Waste

Some meetings naturally go on for longer than others, therefore providing food and drinks to the attendees is a key part of the proceedings. While this will create a good impression, without a strategy for dealing with leftovers, it could go badly wrong. The room must stay free of unwanted food odours and germs, so making sure that any remaining food is removed as soon as possible from the room is essential. Not only that, but it also ensures that your room doesn’t suffer from a fly or vermin problem in the future.

Dusting and Vacuuming

No matter how rarely your meeting room is used, it’s still important to include it in the regular cleaning maintenance schedule. If the space isn’t dusted and vacuumed on a frequent basis, the room’s overall ambience will be ruined by settled dust and dirty carpets. Not only do carpets and surfaces need to be regularly cleaned, but the furniture should also be cleaned of detritus such as crumbs.

Although you’re probably thinking that all of these considerations are obvious, it’s all too easy to forget about them when you rarely use your company’s meeting room. That’s why it can be extremely beneficial to hire a commercial cleaning company to carry out your workplace cleaning for you. This way, you can be guaranteed a quality clean right through the premises, including your meeting spaces, so that they will be ready for use at a moment’s notice. And your clients are sure to be impressed by the high cleanliness standards.

Services by JDK Cleaning

Meeting rooms are routinely included in the office cleaning schedules delivered by JDK Cleaning.  And we don’t just clean the furniture and floors.  If there are communications tools such as phones, computers, screens and keyboards in your meeting room, we’ll clean and sanitise these too to minimise the spread of germs.

For a free office cleaning quote, call us today on the number below.

Meeting room


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